Sample order of gratitude. We express gratitude to the employee

Gratitude for work is one of the methods of non-material stimulation of employees, therefore the practice of declaring gratitude is actively used by employers.

What is gratitude expressed for?

The reason for the incentive must be justified, otherwise the incentive will not work, that is, it must be some kind of achievement in work, for example, the introduction of a new method.

Summing up the results of a particular period showed that the employee showed the highest results. Perhaps there will be rewards for fulfilling or exceeding the plan.

The reward can be timed to coincide with the employee’s anniversary, especially if the person has worked at the company for a long time.

Other possible reasons for incentives, including those specified in labor and collective agreements, wage regulations and other internal documents.

Forms of declaration of gratitude

oral (without issuing an order);

written (with an order to declare gratitude and an entry in the labor record).

How to write an order of gratitude

The decision to issue a commendation is usually made on the basis of the relevant submission. In general, each specific enterprise draws up a procedure for rewarding employees and prescribes it in its internal regulations. In general, the head of the department where the distinguished employee works makes a presentation. The head of an enterprise can do the same and apply for an award to higher management.

When a positive decision is made, an order of gratitude is drawn up, sample HERE. The order header is common to all orders at the enterprise. Directly in the text of the order it is formulated for what specific merits gratitude is declared. Be sure to indicate the employee(s) being awarded.

After the order is issued, the employee must be familiarized with it against signature. A copy of the document must be placed in your personal file. The further procedure depends on the internal etiquette of the company. Usually the document is placed in the most visible place on the bulletin board or on a special honor board. In addition, the text of the order may be announced at a meeting, meeting, etc.

Making an entry in the work book

Awards and incentives given to an employee are a definite plus for his reputation. Therefore, if an employee compiles his portfolio, a copy of this order can be placed there. True, this is a rather rare case. But every employee has a work book. So making an entry in it will be a definite plus for your reputation.

The text that is entered into the labor document must completely copy the entry in the order. Next, enter the number and date of the order and certify all this with the seal of the company. The stamp can also be placed when the employee quits, retires, etc.

Below is a standard sample and form of an order of gratitude, a version of which can be downloaded for free.

We’ll tell you how to thank an employee for their work and how to formalize it.

Labor legislation allows rewarding employees who conscientiously fulfill their duties, both materially and intangibly (Part 1 of Article 191 of the Labor Code of the Russian Federation). One of the ways of non-material reward is gratitude for work.

Gratitude to employee for achievement of merit

First of all, the employer needs to determine for what achievements it is worth announcing to the employee gratitude for the work. Typically, these achievements include:

• improvement in production performance compared to the same period last year;
• significant overfulfillment of the plan;
• successful participation in events of great importance to the organization;
• successful implementation of large projects;
• rationalization proposals;
• improvement of labor organization;
• active mentoring activities for young professionals.

The procedure for declaring gratitude for work, including for what merits it can be declared, follows in the local regulatory act of the organization. This document can be drawn up as shown below.

Sample Statement of Gratitude for Work

Petition for declaration of gratitude for work

So, one or more employees of the organization particularly distinguished themselves in their work. In this case, their immediate supervisor draws up a petition to nominate them for promotion. If the employees who have proven themselves are themselves heads of departments, it is not necessary to file an application; an order from the head of the organization is sufficient.

A petition containing a request to announce to the employee gratitude for the work, compiled in any form. It should reflect the following data:

• last name, first name, patronymic of the employee;
• position held;
• structural subdivision;
• basis for presentation for promotion (achievement).

In some cases, if necessary, additional information is indicated, such as length of service, date of birth (if the announcement of gratitude is timed, for example, to coincide with an anniversary), education, etc.

In a number of organizations, it is customary to attach documents confirming the employees’ achievements to the application. These can be reports, statements, graphs, diagrams that reflect the numerical indicators of a specialist’s work activity. If it is impossible to express labor efficiency in digital terms, a description of the employee’s success by his immediate supervisor is sufficient. In addition, the document can be supplemented with employee characteristics if desired.

The petition can be completed as shown below.

Sample petition for declaration of gratitude for work

Order of gratitude for work

After the application is approved by the head of the organization, it is usually transferred to the personnel department, where a draft order is prepared to declare gratitude to the employee for his work. In this case, you can use order forms No. T-11 or T-11a, which are approved by Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1 (sample below). The employee being encouraged must be familiarized with the order against signature.

Entering gratitude for work into the work book

Based on the order, an entry is made in the work book of the awarded employee stating that he has been declared gratitude for the work. The procedure for making an entry in the work book about encouraging an employee, including declaring gratitude to him, is regulated by paragraph 4 of the Instructions for filling out work books, which was approved by Resolution of the Ministry of Labor of Russia dated October 10, 2003 No. 69.

The step-by-step procedure for making an entry about declaring gratitude to an employee in the work book in the “Information about awards” section looks like this (sample below):

• in column 3 (as a heading) we enter the full name of the organization, as well as the abbreviated name of the organization (if available);
• Column 1 - serial number of the record (numbering increasing throughout the entire period of the employee’s work activity);
• column 2 - date of award;
• column 3 - by whom the employee was awarded, for what achievements and with what award;
• Column 4 - the name of the document on the basis of which the entry was made, with reference to its date and number.

Sample of filling out a work book

Thank you form for work

Recognition of the employee's services to the company will most likely be expressed in writing. There is no established form of the document; it is developed by the enterprise independently, so the appearance of the form depends only on the imagination of the employer. This can be the organization’s letterhead, a special “Thank You” form printed in a printing house, a postcard, or a framed letter.

The text is compiled depending on the circumstances and in relation to a specific employee. The form indicates to whom the announcement is made. gratitude for the work and for what. The document must be signed by the head of the organization. Additionally, members of the board of directors or honored employees of the company, for example veterans, mentors (sample below), can add their signatures.

Most often, gratitude for work is expressed to an employee in the presence of the entire company team or employees of a structural unit. Often he is given a gift or monetary reward. It all depends on what is specified in the employee incentive regulations.

Letter of thanks is an excellent tool for building strong and loyal relationships. Let's look at what types of thank-you forms there are, how they are compiled and why they are written.

What is a thank you letter

A thank you note refers to a business document that includes an expression of gratitude to a specific person or business for any reason. Gratitude can be expressed for professional performance of a task, for the quality of services provided, etc. Gratitude can be a separate letter or a response to some initiative (for an invitation, congratulations, etc.).

How to write a letter of gratitude

There are no special requirements for the design of a thank-you form; such a document can be drawn up in a free style. However, the letter is considered a business document, so certain recommendations have been established for its structure:

1. Form header located at the top, right. It is filled out only when necessary. Here is the information about the person or company that is being addressed with gratitude:
   • Name
   • job title
   • FULL NAME. person.
   • Specific appeal.

1. Main section of the document displays an expression of gratitude. As a rule, the appeal begins with template words (“Allow me to express my gratitude...”, “We are grateful to you for...”, “We express our gratitude...”, etc.).
2. Signature. At the bottom left, the full name and position of the person expressing gratitude is written, and the document is signed.

Instructions for writing a thank you letter

The format for writing a thank you letter has a clear sequence. By performing it, you will be able to ensure that the structure and logic of the appeal are preserved, and your gratitude to the addressee will be clearly displayed. The volume of the document should be half an A4 sheet.

1. If the document is addressed to an employee of the enterprise, then it is advisable to use the phrases “Dear...”, which emphasizes a respectful attitude towards the interlocutor. It is advisable not to use official phrases “Mr...” or “Dear...”. They look unnatural and destroy the official style of the document. Using the phrase “Dear...” is only possible when you have a personal relationship with the recipient.
2. When expressing gratitude to your team, you can use the phrase “Dear colleagues!” The content of the document needs to clarify to whom exactly gratitude is being expressed.
3. It is necessary to indicate the person who initiated it, that is, who thanks and to whom gratitude is expressed. A thank you form can be sent from a company, a group of people or an individual. For example:
   • “Svetly Path LLC expresses gratitude”
   • “Management of the “Horns and Hooves” enterprise...”
   • “On behalf of the employees of Stroygidravlik and on my own behalf, please accept our gratitude.”

1. If you are writing a letter to partners or employees, then you can use phrases indicating to whom the document was sent: “We want to express our sincere gratitude to the employees of your plant,” “The Stroygidravlika company thanks your team.” When contacting employees, it is advisable to note several people (no more than 5-7 people). For example, “Dear colleagues! I, as a manager, want to express my sincere gratitude to the employees...” If the department has a large team, you can simply note the head of the department.
2. You should always indicate what gratitude is being expressed for. It is necessary to avoid vague phrases like: “Dear...! The organization thanks you for everything, for your kind attitude...” This formulation is incorrect. A correctly written gratitude will look like this: “Dear...! The company’s team expresses gratitude to you for your assistance in establishing partnerships, etc.....”
3. The gratitude needs to be specified and detailed, noting the moments that were successful for the recipient of the form. It is this wording that makes this letter individual.
4. At the same time, you cannot resort to outright flattery such as: “It has no equal...”, “incomparable...”, etc. As stated earlier, you need to specifically note what the recipient received gratitude for.
5. It would be a good idea to wish the recipient success in the future.
6. The last stage of drawing up the form should include checking for errors and correcting the written content of the document.

A thank you form is presented for a job well done, assistance, support, financial sponsorship, etc.

for work

A letter of gratitude for the work must be expressed by the immediate supervisor of the employee or team. The text contains a message both to one employee and to the general team of the company. Appreciation is usually shown when a task was completed on time or ahead of schedule. If the employees of an enterprise worked for a long time on some project, as a result of which the enterprise earned a solid profit, then gratitude will be a good moral boost.

Indicative content:

“Dear (name by name, patronymic or company name)! Taking this moment, I would like to express my gratitude to the employees of the company (name) for the assistance provided, excellent quality, prompt work and assistance in eliminating problems that arose. I hope for further long-term collaboration. Sincerely, (full name)."

Sample form

• For their contributions:

It is not uncommon for enterprises to thank their sponsors for their assistance, support, and contributions. Filling out the form is similar to the previous samples:

Dear (I.O.)! The management of [company name] thanks you for your contribution to organizing the song and dance competition. The successful implementation of this project would not have taken place without your active help. We wish you health, promising projects and further development of the company. Sincerely, (full name).

Sample letter

This type of thank you document is very common. It is sent to both company employees and business partners. Such a letter is presented at the official level.

The indicative content is as follows:

Dear (name by name, patronymic)! We deeply value our joint cooperation with your company. We fully recognize that we owe our high achievements to the successful activities of your enterprise. We wish you and your company success and prosperity! Sincerely (full name of the manager).

Sample letter

Gratitude to the organization

A form thanking an organization is usually an official document containing kind words addressed to the organization for a completed project, for assistance in an event, or for other work. This section provides some examples of filling out such a document.

Such letters of gratitude have the following structure:

• The addressee fills in the top right of the form.
• Then an appeal is written from the organization wishing to express gratitude.
• The text you fill out does not have to be official. The text of the appeal is written in a free style with an expression of gratitude.
• The form is signed by an official expressing gratitude indicating the position.

Thank you to an employee - How to write correctly

Any work must be rewarded - this is an axiom. Therefore, the various achievements of employees must be rewarded, stimulating them to even greater achievements in the process of their joint work. The labor legislation of the Russian Federation stipulates different types of incentives. Thus, Article No. 191 states that the manager’s gratitude to individual employees can be expressed in the form of rewarding with valuable gifts, bonuses or in the form of moral encouragement. Moral encouragement can include a thank you form.

In this section we will try to describe the intricacies of filling out such a form.

As a rule, a thank-you form is presented to a leading employee in honor of some famous event. Gratitude to the employee for timely completion of work is issued on behalf of management. More often, such a letter is awarded at a ceremonial meeting in front of all employees.

1. The document is drawn up on the company's letterhead. You can draw up a document on a specialized form purchased at a store or printing establishment.
2. The letter is formatted in a business style. When registering, it is recommended to do the following:
   • Apply an official, business style of design
   • The employee is addressed by name and patronymic: “Dear...”
   • Do not use familiar, colloquial phrases
   • The text must reflect the reason for the award
3. The content of the text should reflect the employee’s merits, his positive characteristics that are significant for the company.
4. At the end of the text, it is necessary to wish a successful career and hopes for continued joint activities.

Sample gratitude to employee

Gratitude to the client

When doing business, an important point is to strengthen the relationship with the client so that they use your services again and again. And here a letter of gratitude plays a big role. This document must be individual and adhere to the following rules:

• When drawing up a document, you must write the client's name correctly in the greeting.
• Specify the reason for the thank you document.
• The appeal must be sincere. You can cite excerpts from a conversation with the client so that he understands that he has not been forgotten.
• Attach related questions to improve the service.
• Express the hope that the client is satisfied with the service and note your willingness to respond to his questions and recommendations.
• Ask whether additional services are needed to increase his satisfaction.
• Write down your company name, logo and brand marks. It is better to fill out on letterhead where these symbols exist.
• When sending a thank-you form by E-mail, the name and logo of the company must be placed under the sender’s signature.
• In conclusion, we must express hope for continued cooperation with the client.
• The letter must be certified by hand in person.

For exemplary employees whose achievements they want to reward, the labor code provides:

• bonus;
• Gratitude;
• certificate of honor;
• valuable prize;
• title “Best in the field of activity”;

There are other types of remuneration for high achievements, but they are established collectively or by management by agreement in a generally accepted manner or individually for each employee.

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Often, management decides on the use of several types of remuneration at the same time:

• Gratitude is acknowledged in conjunction with financial support.
• Awarding a certificate with financial payment.
• A different type of encouragement.

Non-material recognition of employee merits

Modern management resorts to such a motivating method as publicizing merits and achievements quite infrequently. However, a speech of praise in the presence of the entire team serves as a good incentive for both the most distinguished employee and the rest of the employees.

Moreover, the door to new opportunities opens for an employee who is thanked, for example:

• Receiving a bonus.
• Expansion of social package.
• Getting a promotion.
• Benefits when taking a loan.

There are the most popular methods of non-financial employee incentives:

• Recognized as a model employee for the entire department/company.
• Proclamation of gratitude for the work done.
• Presentation of an honorary symbol (certificate, cup, medal).
• The title of "guru" in his profession.

Promotion Regulations

The regulation requires a consistent record of incentives. Any type of remuneration, if desired, can be drawn up in a separate document, but registration in one document is not prohibited, i.e. it will immediately indicate the number of workers and types of gratitude, and you can also indicate people who apply for a declaration of gratitude in the future.

The legislation does not establish rules regarding the content of the provision. This indicates that the application is drawn up in free form.

However, there are a few points regarding content that need to be made:

• List of conditions under which gratitude is declared.
• The circle of employees to whom gratitude is expressed.
• Kind of gratitude.
• Frequency of gratitude announcements.

Order of gratitude for work

As many organizations as there are, there are so many different rules and differences in document preparation. So some people draw up a petition before submitting an order.

Free form is also characteristic of it. However, the following information must be present:

• Personal details of the employee (full name).
• Current position.
• Company name.
• The right (list of achievements) to receive incentives.

As a rule, special documents confirming the employee’s merits are also attached to the application., as well as a list of previous awards and achievements, if any.

Once the application is approved, an order is prepared. There are order forms No. T-11 or T-11a. The Russian State Statistics Committee issued a regulation on this form of order dated January 5, 2004 No. 1. They can be used.

Thank you note in the work book

Before composing a thank-you text and entering it into the work book, you must decide on the reasons. That is, understand what the recording will be based on.

Most often they are indicated like this:

• Significant increase in labor efficiency.
• Demonstration performance at important events for the company.
• Successful implementation of large projects.
• Innovation of ideas and proposals in various fields of activity.
• Increasing the efficiency of labor organization.
• Competent guidance of young specialists and their training.

Formulation of gratitude in a work book

A thank you note should be formulated according to the person’s merits and awards.. It is better to start recording with the name and date of the order, and then for what the employee was awarded and with what: “Order No. ... from the date ... the employee (full name) ... for such and such successes ... was awarded...”. Sometimes, if an employee has received a promotion, the wording of the entry begins with the words “Hired to the position... An employee of such and such a company (name of organization and full name of the employee)... in connection with such and such merits.”

In general, the effectiveness of a thank you speech directly depends on the talent of the HR manager. You just need to take into account that the litter is compiled in official, literate language.

Learn how to correctly make an entry in your work book

According to the order of the Russian Federation No. 225 of April 16, 2003, in connection with the appearance of new standard books, the rules regarding their filling out have also undergone changes.

When you enter information about the promotion, you must remember to indicate the reasons:

• Incentives and rewards for success at work.
• Incentives for making improvements to labor discipline established by the enterprise charter. In addition to information about incentives, information about awards, if any, should also be written down.
• Based on decrees and decisions, awarding state awards or honorary titles.
• Upon receipt of an honorary title or badge, the accompanying award is a diploma, otherwise with a certificate.

Please note that a special section has appeared for declaring gratitude. According to the decree of the Russian Federation, according to paragraph 24 of April 16, 2003, a section for information about incentives appeared, where a note of gratitude is entered. The note of gratitude must be made in accordance with the order.

Sample entry

In view of the order to remunerate the separated employee, a mark is registered in the work book. The Russian Ministry of Labor issued Regulation No. 69 on October 10, 2003. In paragraph 4 you will find recommendations for the procedure and principle of recording.

Let's take a step-by-step look at where and how to make an entry:

• We are looking for the item “Information about incentives (awards)”.
• 3 columns (heading) must contain the full/abbreviated name of the organization.
• Column 1 should contain the record number in order (according to the employee’s increasing activity for the entire year).
• Column 2 - date of birth.
• Column 3 – who provided the incentive and for what merits of the employee.
• Column 4 is the name of the document according to which the litter will be registered in the work book; do not forget to indicate the document data (date and number).

Common problems and errors

It is worth noting the pressing problem associated with the use of the terms “incentives” and “rewards”. The term “reward” denotes a generic concept (gratitude, increase, bonus payment). The term “award” denotes a specific concept, that is, the type of award (certificate, diploma, medal, etc.)

A common mistake is declaring gratitude without recording it in the work book. Be on the lookout because... According to the law, you have the right to demand from your employer to include merit in your work book.

Before you rejoice and celebrate your professional achievements, check your work history. Make sure that all changes made are supported by proper documents, otherwise the entry will be considered invalid.