Off-balance sheet account 002 used to account for materiel values in some cases. In which ones - read in our article.
Features of off-balance sheet accounting
Off-balance sheet accounts are a special section of the Chart of Accounts (approved by Order of the Ministry of Finance dated October 31, 2000 No. 94n).
Off-balance sheet accounts were separated into a separate group of accounts due to their specifics: objects on them are reflected by a simple entry, that is, only by debit or credit of the account. In off-balance sheet property accounts, the accountant takes into account assets that are temporarily held by the organization and do not belong to it.
Accounting on off-balance sheet account 002
Account 002 is called “Inventory and materials accepted for safekeeping.” An organization transfers inventory assets to it if it:
- Ensures their safety on the basis of a property storage agreement (Chapter 47 of the Civil Code of the Russian Federation). When accepting valuables from a counterparty, an act is drawn up in form MX-1. The return of objects to the owner is documented by act MX-3; in addition, the owner records the absence of claims against the custodian organization in the MX-2 log. The custodian organization may not use the listed unified primary data in its work, but develop its own forms taking into account the requirements for mandatory details (clause 2 of article 9, clause 4 of article 10 of the Law “On Accounting” dated December 6, 2011 No. 402-FZ ).
- She has received goods and materials, but due to circumstances she cannot capitalize them in the usual manner: the organization refuses to pay for the valuables due to violations by the other party of the terms of the supply agreement, or these are valuables that cannot be spent until the final settlement with the supplier. Or there was a re-grading - the buyer received goods and materials, but not the ones he ordered. The company cannot account for such materials on balance sheet accounts, therefore it is reflected in account 002. The basis for accepting such values into an off-balance sheet account and subsequent write-off is the primary document drawn up by the parties under the supply agreement (TORG-12, UPD or other documents agreed upon by the parties).
- I sold the valuables to the buyer, but he has not yet removed them. In this case, the transfer of inventory items to off-balance sheet account 002 is confirmed by safe receipts between the parties.
- Made valuables from customer-supplied raw materials - in this case, the customer-supplied raw materials received from the customer are first accounted for on off-balance sheet account 003, and the products made from these raw materials are transferred to account 002 until the final settlement with the customer on the basis of an invoice for internal movement between departments.
Accounting transactions for transferring inventory items to account 002 and writing them off from it are drawn up as follows:
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Acceptance of inventory items for storage |
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Disposal of inventory items accepted for storage |
Results
On off-balance sheet account 002, buyers and suppliers reflect inventory items that do not belong to them and are with them temporarily. Receipts of inventory items on account 002 are reflected as a debit, and write-offs are reflected as a credit to this account.
"Government institutions: accounting and taxation", 2013, N 1
In the course of their activities, government institutions accept obligations and perform operations related to the acceptance, use, disposal of property and other assets that do not belong to it. The accounting for such transactions is reflected in off-balance sheet accounts. In this article we will look at the essence, classification of off-balance sheet accounts, ways of reflecting them in accounting, as well as adjustments and additions to some accounts, applied since 2013.
In accordance with Instruction No. 157n<1>The institution’s off-balance sheet accounts take into account:
- assets held by the institution, but not assigned to it under the right of operational management (leased property; property received with the right of free (perpetual) use, received for storage and (or) processing, as well as through centralized procurement (centralized supply), etc. .P.);
- fixed assets worth up to 3,000 rubles. inclusive, put into operation;
- periodicals for use as part of the library collection, regardless of their cost;
- strict reporting forms;
- property acquired for the purpose of rewarding (donating), transferable awards, prizes, cups;
- material assets paid for through centralized procurement (centralized supply);
- special equipment for performing research work under state (municipal) agreements (contracts);
- experimental devices, other valuables;
- settlements and obligations awaiting fulfillment;
- additional analytical data about other accounting objects and transactions carried out with them, necessary for disclosing information about the activities of the institution in the reports it generates.
In order to ensure management accounting, institutions can introduce additional off-balance sheet accounts and sub-accounts. State institutions, as part of the formation of accounting policies, must provide in what assessment to account for certain assets: in conditional or at the cost of acquisition, receipt.
Data generated on off-balance sheet accounts is used in the preparation of annual financial statements. In accordance with the requirements of Instruction No. 191n<2>As part of the Balance Sheet (f. 0503130), a Certificate of availability of property and liabilities in off-balance sheet accounts is generated.
<2>Instructions on the procedure for drawing up and submitting annual, quarterly and monthly reports on the execution of budgets of the budget system of the Russian Federation, approved. By Order of the Ministry of Finance of Russia dated December 28, 2010 N 191n.
Accounting for off-balance sheet accounts is carried out using a simple system. This means that when property and liabilities are accepted for accounting, they are reflected in the debit of the off-balance sheet account in the estimate adopted by the accounting policy, and when they are disposed of, they are written off from the credit of the same account. The double accounting system is not used in this case.
Assets and liabilities listed on off-balance sheet accounts must be inventoried in the manner and within the time limits established for items recorded on the balance sheet. When conducting an inventory of assets on off-balance sheet accounts, government institutions must be guided by the Methodological Guidelines for the Inventory of Property and Financial Liabilities, approved by Order of the Ministry of Finance of Russia dated June 13, 1995 N 49.
Instruction N 162н<3>26 off-balance sheet accounts were approved, each of which is intended to account for certain material assets, as well as other assets and liabilities.
<3>Instructions for using the Chart of Accounts for Budget Accounting, approved. By Order of the Ministry of Finance of Russia dated December 6, 2010 N 162n.
Guided by the provisions of Instruction No. 157n and Order of the Ministry of Finance of Russia dated December 15, 2010 No. 173n<4>, in accordance with the classification of off-balance sheet accounts, we will conduct a detailed analysis that determines the essence, purpose and order of reflection in the accounting of each of the accounts:
| General characteristics of off-balance sheet accounts | Analytical accounting |
| 01 "Property received for use" | |
| Designed for accounting of movable and real estate received by the institution for free use without securing operational management rights, as well as paid use, other than financial lease, if the property is located on lessee's balance sheet. Please note: according to amendments made to paragraph 333 of the Instructions N 157n, from January 1, 2013 on account 01 taken into account: - land plots used by institutions on the right of permanent (unlimited) use (including those located under objects real estate); - real estate over time registration of its state reflecting the costs of maintaining the facility, incurred in accordance with the law Russian Federation before receiving state registration (until the real estate is registered property), on the corresponding accounts balance sheet account 401 20,000 "Current expenses financial year." (f. 0306030) or other document confirming obtaining property and the right to use it. Please note: land plots, used by institutions on a permanent basis (indefinite) use (including located under real estate) are accepted for off-balance sheet accounting on the basis document (certificate) confirming the right to use the land plot, according to their cadastral value. fixed assets (f. 0306032) by changing storage 3. Transfer of property to a subtenant or other to the user - on the basis of the Acceptance Certificate - transfer of fixed assets (except buildings, structures) (f. 0306001), Act O (f. 0306030). At the same time the cost transferred property is reflected in off-balance sheet account 25 "Property transferred for paid use (rent)" or off-balance sheet account 26 "Property transferred to free use." 4. Write-off - based on the Acceptance Certificate - transfer of fixed assets (except acceptance and transfer of a building (structure) (f. 0306030) or other document, confirming acceptance by the balance holder (owner) of the object | Card quantitative total accounting material assets (f. 0504041) in section lessors and/or property owners for each object non-financial assets |
| 02 "Material assets accepted for storage" | |
| accepted by the institution for storage, in processing of material assets seized in compensation for damage caused, with the exception of material assets that are, according to legislation of the Russian Federation evidence and taken into account separately, as well as material assets received (accepted for registration) by the institution until conversion of property into state ownership and transfer of said property to the body, carrying out in relation to the specified property powers of the owner (property, received as a gift, ownerless property, etc.). 1. Receipt - accepted for accounting according to value specified in the document transferring party (at the cost stipulated agreement), if executed unilaterally - in the conditional valuation “one object - one ruble”. 2. Internal movement - based on Invoice for internal movement of objects fixed assets (f. 0306032), Requirements- invoice (f. 0315006), other acknowledgments primary documents by changing financially responsible person and (or) place storage accepted for accounting | Card quantitative total accounting material assets (f. 0504041) by owner organizations (customers), by type, types of material values and their places location (storage) |
| 03 "Strict reporting forms | |
| Designed to account for those in storage and issued within the framework of economic activities of the establishment of strict forms reporting. 1. Receipt - accepted in the context responsible for their storage and (or) issuance persons, storage places in the conditional valuation "one form - one ruble", and in cases established institution as part of the formation of accounting policy - at the cost of purchasing forms. 2. Internal movement - based on supporting primary documents for change of financially responsible person and/or storage locations. 3. Write-off - reflected at cost, previously accepted for accounting. Spent, spoiled and missing strict reporting forms written off on the basis of the Write-off Certificate strict reporting forms (f. 0504816). Disposal of strict reporting forms when they are transfer to other institutions is carried out on based on the Acceptance and Transfer Certificate of strict forms reporting | Forms book strict reporting (f. 0504045): in it types, series are indicated and form numbers, dates their receipt (issuance), price, quantity and signatures of persons, their received |
| 04 "Debt of insolvent debtors" | |
| Designed for debt accounting insolvent debtors from the moment its recognition in the manner established legislation, unrealistic to collect and write-offs from the balance sheet of an institution for observation for five years (other period, established by law) for the possibility of recovery in case of change property status of debtors. 1. Acceptance for accounting - upon recognition accounts receivable unrealistic for collection. 2. Write-off - reflected upon renewal debt collection procedures or receipt of funds for repayment debts of insolvent debtors for date of resumption of collection or on the date crediting to accounts (personal accounts) of institutions specified revenues | Funds account card and calculations (f. 0504051) with indicating last name, first name and patronymic of the debtor, full names legal entities and details required to determine the debtor for possible debt collection. Accounting is organized in by type of income (payments) for which on the balance sheet of the institution debt was taken into account debtors |
| 05 "Material assets paid for through centralized supply" | |
| Designed for accounting of material assets, paid by a higher institution, authorized for centralized conclusion state (municipal) contract (by the customer), and shipped to institutions - consignees within the framework of a centralized procurement. 1. Receipt - accepted for accounting on based on primary documents confirming shipment of material assets in favor of institution (consignee), in the amount of payments for their purchase. 2. Write-off - based on Notices (f. 0504805) consignee institutions with notes on their acceptance for accounting of received for centralized supply of materials values | Material Accounting Book valuables (f. 0504042) for each institution - consignee and type material assets |
| 06 "Debt of pupils and students for unreturned material values" |
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| Designed to account for student debt and (or) students for non-returned uniforms, linen, tools and other property. 1. Acceptance for accounting - upon occurrence debt subject to repayment by students and students, in the amount of expenses of the institution, necessary to purchase a similar property. 2. Write-off - when paying off debt pupils and students | Funds account card and calculations (f. 0504051) for each student both the student and the view material assets |
| 07 "Awards, prizes, cups and valuable gifts, souvenirs" | |
| Designed to account for rolling prizes, banners, cups established by various organizations and received from them for awarding the winning teams, as well as material assets acquired for the purpose awards (donations), including valuable ones gifts and souvenirs. Prizes, banners, cups are taken into account throughout their entire period stay in this institution. 1. Admission - rolling awards, prizes, cups are taken into account in the conditional score "one item - one ruble." Material assets, purchased for the purpose of presenting (awarding), donations, including valuable gifts, souvenirs, are accounted for at their acquisition cost. 2. Write-off - upon delivery or donation | Card quantitative total accounting material assets (f. 0504041) in section financially responsible persons, places of storage, for each subject property |
| 08 "Unpaid tours" | |
| Designed to account for vouchers received free of charge from public, trade union and other organizations. They must be stored in cash desk of the institution on a par with cash documents. 1. Admission - based on primary documents at the nominal value indicated in the voucher, and in case of its absence - in conditional valuation “one ruble for one ticket”. 2. Write-off - after presentation by the employee tear-off coupon for the trip, confirming his treatment | Card quantitative total accounting material assets (f. 0504041) in section responsible for their storage and delivery of persons, storage locations by type vouchers, their number and nominal value (or contingent valuation) |
| 09 "Spare parts for vehicles issued to replace worn-out ones" | |
| Designed for accounting of material assets, issued for vehicles in exchange worn out, in order to control their use. List of material assets recorded on an off-balance sheet account (engines, batteries, tires and tires etc.) is established by accounting policy institutions. 1. Receipt - at the time of departure of spare parts parts from the balance sheet for carrying out vehicle repairs and are taken into account during the period of their use in the composition vehicle. 2. Write-off - carried out on the basis of the Act acceptance and delivery of completed work, confirming replacing them with new spare parts | Card quantitative total accounting (f. 0504041) in section persons who received material values, indicating their position, last name, first name, patronymic and vehicles by type of material values. In the card factory settings are indicated numbers of spare parts issued (if any), and also date of issue for carrying out repairs |
| 10 "Ensuring the fulfillment of obligations" | |
| Designed for property accounting excluding funds received establishment as security for obligations (pledge, surety, bank guarantee, deposit, other security). 1. Acceptance for accounting - on the basis supporting primary documents in the amount obligations for which security was received property. 2. Write-off - upon fulfillment of an obligation, in security for which the property was received | Multigraph card (f. 0504054) in section obligations by type property, its quantity, places storage |
| 11 "State and municipal guarantees" | |
| Designed to account for amounts provided state and municipal guarantees | Funds account card and calculations in the context civil subjects rights and obligations, in respect of which are provided state (municipal) guarantees by types of guarantees and their amount |
| 12 "Special equipment for carrying out scientific research work under agreements with customers" |
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| Designed to account for special equipment (equipment) purchased by the customer for design work received by the institution when performing work on the relevant topic, as well as special equipment of the institution, transferred to the scientific department for carrying out research, experimental design work on a specific topic customer. 1. Admission - based on Requirement - invoice (f. 0315006) confirming it received by the institution, at the cost indicated by the customer. 2. Write-off - reflected at cost, previously accepted for accounting: upon return to in accordance with the terms of the contract to the customer special equipment provided to them (equipment); when accepting special equipment (equipment) as part of non-financial objects assets of the institution for use in its activities while simultaneously reflecting objects on the corresponding balance sheet accounts accounting for non-financial assets | Card quantitative total accounting material assets (f. 0504041) in section customers (those scientific- research, development work, financial responsible persons and places storage, by type (name) equipment and its quantity |
| 13 "Experimental devices | |
| Designed for accounting of material assets, used in the manufacture experimental devices needed for conducting research (experimental) design) work, until the moment of dismantling these devices. 1. Receipt - based on the cost of objects, attributed to the increase in costs for performed scientific research (experimental) design) work. 2. Write-off - after dismantling experimental devices. Possible use of material assets by the institution reflected in the corresponding balance sheet accounts accounting of non-financial assets according to market value on the date of acceptance for balance sheet accounting | Card quantitative total accounting material assets (f. 0504041) |
| 14 "Settlement documents awaiting execution" | |
| Designed to record received and unpaid documents by the financial authority | Payment card documents awaiting execution, in section budget accounts for every document |
| 15 "Settlement documents not paid on time due to lack of funds on the account of a state (municipal) institution" |
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| Intended for accounting by the body implementing cash service, and establishment presented payment orders, collection instructions for payments to the budgets of the budgetary system of the Russian Federation, judicial writs of execution, issued in accordance with the established procedure authorized executive authorities and not paid on time, due to lack of funds in the government account (municipal) institution | Payment card documents awaiting execution, in section institution accounts for each document |
| 16 "Overpayments of pensions and benefits due to improper application legislation on pensions and benefits, accounting errors" |
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| Designed to account for the amounts of overpayments of pensions and benefits arising as a result of improper application of current legislation about pensions and benefits and accounting errors, on the basis of audit reports, inspections and relevant other documents | Funds account card and calculations |
| 17 "Receipts of funds to the institution's accounts" | |
| Designed to record cash receipts funds (return of specified proceeds) for bank accounts of the institution, to the personal account institution, recipient of budget funds, opened to him by the federal treasury authority for accounting of funds from income-generating activities. And also for accounting by the institution, recipient of budget funds for operations on receipt of budgetary funds into his bank accounts funds (their refunds) provided chief manager (manager) budget funds for implementation manager subordinate to him (recipient) of budget funds for payments expenses and (or) sources of financing budget deficit. Operation to clarify unknown receipts reflected in the account through clarification of types receipts (income (sources of financing budget deficit). Upon completion of the current financial year indicators (balances) of the account are not carried forward to the next financial year. The conclusion of the account indicators is reflected with a minus sign | Multigraph card (f. 0504054); Card accounting of funds and settlements (f. 0504051) |
| 18 "Removal of funds from the institution's accounts" | |
| Designed for cash accounting, who left the institution's bank accounts in payment of accepted obligations, as well as restoration of these payments. At the end of the current financial year indicators (balances) of the account for the corresponding types of payments for the next financial year are not tolerated. The conclusion of the account indicators is reflected from minus sign | Multigraph card (f. 0504054); Card accounting of funds and settlements (f. 0504051) |
| 19 "Unidentified budget revenues of previous years" | |
| Designed for use by administrators unknown income, financial authorities amounts of unknown receipts from past reporting periods written off with final turnover on the financial results of previous reporting periods, but subject to clarification in the next financial year. Write-off - carried out on the basis indicators of unknown revenues when they clarification | Accounting sheet unknown income with date enrollment of unknown receipts and their dates clarifications |
| 20 "Debt not claimed by creditors" | |
| Designed to account for amounts not presented creditors of claims arising from the conditions agreement, contract, including amounts accounts payable, not confirmed based on the results of the lender's inventory (hereinafter referred to as the debt of the institution, not claimed by creditors). 1. Acceptance for accounting. Please note: in in accordance with the amendments made to paragraph 371 Instructions No. 157n, from January 1, 2013 debt is taken into account for observation during the limitation period in the amount of debt written off from the balance sheet accounting. (inventory commission) of the institution, for government institutions - the main manager budget funds (chief administrator sources of financing the budget deficit. In case of registration by a monetary institution obligations under a claim made creditor in the manner established legislation of the Russian Federation, debt of the institution, not claimed by the creditor, subject to write-off and reflection on relevant analytical balance sheet accounts of liabilities | Funds account card and calculations (f. 0504051) by type of payment (receipts) for which debt was taken into account on the balance sheet, maintained by creditors indicating their full names, other details required to determine the creditor for registration purposes accepted monetary obligations and his payment |
| 21 "Fixed assets worth up to 3,000 rubles inclusive in operation" |
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| Designed to account for those in operation of the establishment of basic facilities funds worth up to 3000 rubles. inclusive, with the exception of library collection objects and real estate for the purposes of ensuring proper control over their movement. 1. Receipt - made simultaneously with transfer of objects into operation and decommissioning their value from the balance sheet. Accepted to be taken into account in the conditional valuation "one ruble for one object" or at the book value of the entered into operation of the facility (if provided for accounting policies of the institution). 2. Internal movement - reflected in the account based on the Invoice for internal movement of fixed assets (f. 0306032) by changing materially responsible person and (or) storage location. 3. Transfer of property for compensation or free use - reflected by changes in the financially responsible person. At the same time, the value of the transferred property reflected in the corresponding off-balance sheet account 25 "Property transferred for compensation use (rent)" or account 26 "Property, transferred for free use." 4. Write-off - due to detection of damage, theft, shortage, as well as when accepting decisions on their write-off or destruction. Write-off is carried out on the basis of the Act on write-off of groups of fixed assets (except for motor vehicles) (f. 0306033); Act on acceptance and transfer of groups of main objects funds (except buildings and structures) (f. 0306031). The procedure for writing off objects fixed assets from off-balance sheet accounting established by the accounting policy of the institution | Card quantitative total accounting material assets (f. 0504041) ok, established institution within formation of accounting politicians |
| 22 "Material assets received through centralized supply" | |
| Designed for accounting by the institution of received from the supplier of material assets to the moment receipt of the Notice (f. 0504805) and copies supplier documents for sent valuables, in this case, the use of property until receipt of the specified documents is allowed by the official institution with permission authorized executive body, chief manager of budgetary funds; a separate division (branch) budgetary institution (autonomous institution) - with permission from the institution who created it. 1. Admission - based on accompanying documents supplier documents. 2. Write-off - after receipt from the customer Notices with attached documents | Accounting is kept in order established institution within formation of accounting politicians. Can be conducted in the Card quantitatively total accounting material assets (f. 0504041) |
| 23 "Periodicals for use" | |
| Designed for recording periodicals (newspapers, magazines, etc.) purchased institution for completing library fund. 1. Receipt - purchased by the institution periodicals intended for acquisition of the library collection, are taken into account in the conditional valuation "one object (magazine number, annual newspaper set) - one ruble". 2. Write-off - based on the decision of the commission institutions for the receipt and disposal of assets, drawn up by the Act on the write-off of excluded objects of the library collection (f. 0504144), Acceptance and transfer act, other act | Card quantitative total accounting material assets (f. 0504041) |
| 24 "Property transferred into trust management" | |
| institution for trust management, in in order to ensure proper control over their movement. 1. Receipt - reflected on the basis of the Act on the acceptance and transfer of a building (structure) (f. 0306030) at the cost indicated therein. 2. Write-off - at the cost at which the objects were previously accepted for off-balance sheet accounting at on the basis of the Act on acceptance and transfer of the object fixed assets (except buildings, structures) (f. 0306001); Certificate of acceptance and transfer of the building (structures) (f. 0306030); Write-off act object of fixed assets (except vehicles) (f. 0306003) | Card quantitative total accounting material assets (f. 0504041) in section property managers its location, by type of property in structure of analytical object accounting groups property |
| 25 "Property transferred for paid use (rent)" | |
| Designed to account for property transferred institution for paid use (under a lease agreement), in order to ensure proper control over its safety, intended use and movement. 1. Receipt - reflected on the basis of the act acceptance and transfer of property at cost, specified in the act. 2. Write-off - upon return of property tenant (subtenant) on the basis of the Act on the acceptance and transfer of fixed assets (except for buildings, structures) (f. 0306001), Act on the acceptance and transfer of a building (structure) (f. 0306030), as well as when it is written off to funds (f. 0306004) | Card quantitative total accounting material assets (f. 0504041) in section tenants, places location, by type property in the structure analytical groups accounting of property objects |
| 26 "Property transferred for free use" | |
| Designed to account for property transferred institution for free use, in in order to ensure proper control over its safety, intended use and movement. 1. Admission - on the basis of the Certificate of Admission - transfer of fixed assets (except buildings, structures) (f. 0306001), Act on acceptance and transfer of a building (structure) (f. 0306030) at the cost specified in the act. 2. Write-off - upon return of property by the user on the basis of the acceptance certificate - transfer, as well as when it is written off - to basis of the Act on decommissioning of the main object means (except motor vehicles) (f. 0306003), Act on write-off of motor vehicles funds (f. 0306004) | Card quantitative total accounting material assets (f. 0504041) in section users, places location, by type property in the structure analytical accounting groups property objects |
M. Mishanina
Magazine editor
"Government institutions:
accounting and taxation"
Off-balance sheet accounts– these are accounts intended to summarize information about the presence and movement of values that do not belong to an organization-economic entity, but are temporarily in its use or disposal.
Off-balance sheet accounts are subsidiary accounts of accounting.
They are used when the accountant needs information that is not on the balance sheet accounts.
Balances on off-balance sheet accounts are not included in the balance sheet, but are shown after its total, i.e. behind the balance.
The data from these accounts does not affect the financial result and does not need to be reflected in the company’s reporting.
For what purposes are off-balance sheet accounts used?
Typically, on off-balance sheet accounts:
1) records are kept of the presence and movement of property (to ensure its safety):
or not owned by the organization;
or the organization’s own property, the cost of which is written off as expenses.
2) information is collected that needs to be disclosed in the notes to the balance sheet and the income statement.
The main objectives of off-balance sheet accounts are:
ensuring control over the use of material assets that do not belong to the enterprise;
control over the safety of material assets listed on these accounts, over the timely execution of documents for the receipt and disposal of these funds;
ensuring the correct organization of accounting on these accounts;
providing comprehensive and complete information on these accounts to assess the creditworthiness and financial stability of the enterprise.
Types of off-balance sheet accounts
There are the following off-balance sheet accounts provided for in the Chart of Accounts.
To account for property that does not belong to the organization, off-balance sheet accounts are used:
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Off-balance sheet accounting
Off-balance sheet accounts, just like regular accounting accounts, are a two-way table:.
Accounting for off-balance sheet accounts is carried out using a simple system.
Double entry on off-balance sheet accounts is not used, that is, when making entries on off-balance sheet accounts, there is no need to reflect the same amount in the debit of one account and the credit of another account.
The debit of off-balance sheet accounts reflects the receipt of property, receipt and issuance of security, and the credit reflects the disposal of property and termination of security.
The balance at the beginning of the month reflects the availability of the type of funds accounted for in the account.
The debit reflects the receipt, and the credit reflects the write-off of these funds.
The balance at the end of the month by debit shows the balance of funds at the end of the month and is calculated using the formula:
Balance at the end of the month = Balance at the beginning of the month + Debit turnover - Credit turnover.
The ending balance of such an account is always a debit.
Still have questions about accounting and taxes? Ask them on the accounting forum.
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Award paraphernalia for off-balance sheet accounting Off-balance sheet account 07 Award paraphernalia written off from... award paraphernalia for off-balance sheet accounting Off-balance sheet account 07 Award paraphernalia written off from... off-balance sheet accounting upon delivery Off-balance sheet account 07 * The account is used by government institutions... reflecting the disposal of funds on off-balance sheet account 18. School (budgetary institution) for... financial year without reflection on the off-balance sheet account 07. Federal accounting standard...
- We take into account BSO in the composition of materials
Objects Instruction No. 157n provides for off-balance sheet account 03 “Strict reporting forms”, ... policies. The forms are reflected on the off-balance sheet account 03 in the context of those responsible... At the same time, the forms are reflected on the off-balance sheet account Off-balance sheet account 03 500 The written off... forms are reflected on the off-balance sheet account (in conditional valuation) Off-balance sheet account 03-1 2 ... sales stamped forms Off-balance sheet account 03-2 Off-balance sheet account 03-1 2 ... – 1,890) pcs. Off-balance sheet account 03-3 Off-balance sheet account 03-2 110 Written off...
- Accounting for souvenirs
000 8 000 Off-balance sheet account 17 (Article 510 of KOSGU) Off-balance sheet account 18 (Article... 610 60 000 Off-balance sheet account 17 (Article 510 of KOSGU) Off-balance sheet account 18 (Article... 660 60 000 Off-balance sheet account 17 (Article 510 of KOSGU) Off-balance sheet account 18 (Article... 345 Instructions No. 157n are accounted for in off-balance sheet account 07 “Awards, prizes, cups... (awards) souvenirs are written off from off-balance sheet account 07. Let's consider the procedure for reflecting these... and are intended for sale; off-balance sheet account 07 – if souvenirs are purchased...
- Reflection of accounts receivable in reporting accounting forms
The balance sheet accounting of the institution is maintained in off-balance sheet account 04 “Debt of insolvent debtors”. ... and liabilities on off-balance sheet accounts. The presence of debt reflected in off-balance sheet account 04 is reflected... 04, will be reflected as follows: Number of off-balance sheet account Name of off-balance sheet account, indicator Line code On... receipts and disposals reflected in off-balance sheet accounts 17 “Cash receipts”, ... property and liabilities on off-balance sheet accounts; report on the implementation of the institution...
- Accounting for payments using payment cards
1,700 Increase in off-balance account 17 (510 KOSGU) Increase in off-balance account 18 (340 KOSGU... 000 50 Decrease in off-balance account 18 (340 KOSGU) Increase in off-balance account 18 (610 KOSGU... from the bank payment terminal Increase in off-balance account 01* 17 000 Accrued income... Increase in off-balance sheet account 17 (510 KOSGU) 2,201 23,610 Increase in off-balance sheet account 18 ... gratuitous use, subject to reflection on off-balance sheet account 01 “Property received for use...
- Return of targeted subsidies
11 610 150 000 Increase in off-balance sheet account 18 (KOSGU 225) Accrued expenses... 11 610 300 000 Increase in off-balance sheet account 18 (KOSGU 225) Accrued debt... 81 000 270 000 Increase in off-balance sheet account 17 (KOSGU 180) Accrued expenses.. 11,000 262,000 Increase in off-balance sheet account 18 (KOSGU 296) Accrued income... 81,660* 100,000 Increase in off-balance sheet account 17 (KOSGU 183) Accrued debt... 11,610 7,000 Increase in off-balance sheet account 18 (KOSGU 610) Raising your own ...
- Reconciliation of settlements with counterparties under contractual obligations
Accounts receivable are accounted for in off-balance sheet accounts in the manner determined by p... from the balance sheet of the institution, off-balance sheet account 04 is intended “Debt of insolvent debtors... Off-balance sheet account 04 – 16,500 Debt is written off from the off-balance sheet account based on a court decision - Off-balance sheet account... simultaneous reflection of the written-off amount on an off-balance sheet account 20). Write-off of the institution's debt... Accounts payable is taken into account off-balance sheet Off-balance sheet account 20 – 8,600 * * ...
- Accounting for work books and operations for their issuance
Accounting for these forms is carried out on off-balance sheet account 03 “Strict reporting forms” in... accounting, internal movement of forms on off-balance sheet account 03 is carried out by changing... 34,610,150 Off-balance sheet account 17 (510 KOSGU) Off-balance sheet account 18 (610 KOSGU... 03 660 150 Off-balance sheet account 17 (510 KOSGU) Off-balance sheet account 18 (610 KOSGU... According to the accounting policy on the off-balance sheet account, forms are accounted for at the cost of acquisition... issued to a new employee Off-balance sheet account 03 170 Charged for...
- On the obligation to keep records in off-balance sheet account 002
Inventory assets received before the transfer of ownership to the enterprise are reflected in off-balance sheet account 002. Let's consider in what cases account 002 is used in accounting, as well as postings to account 002 using an example.
Off-balance sheet accounts in accounting are intended to reflect values that do not belong to the enterprise by right of ownership, that is, those that are in temporary use. These can be not only inventory items, but also conditional rights and obligations:
Account 002 in accounting is an active account; any receipt of inventory items is reflected as a debit of the account, and disposal (movement) as a credit. Valuables in accounting account 002 are accepted at the value indicated in the accompanying documents. If there is no value, then in a conditional or quantitative assessment.
Which inventory items are taken into account on account 002
Let's take a closer look at account 002 “Inventory assets accepted for safekeeping.” Account 002 takes into account values that the company, for a number of reasons, cannot reflect on the balance sheet:
- The received goods are defective, damaged, do not meet the stated requirements and characteristics specified in the supply agreement and must be returned to the supplier;
- According to the terms of the contract, ownership of the goods passes not at the time of shipment, but upon payment;
- Inventory and materials are accounted for under the pledge agreement;
- Inventory and materials have been paid for by the buyer, but have not yet been transported from the warehouse for technical or other valid reasons, that is, they are temporarily in safekeeping;
- Inventory and materials were received from the bailor under a storage agreement;
- The goods and materials were received by mistake, by an exchange agreement, etc.
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Typical transactions for off-balance sheet account 002
| Account Dt | Kt account | Transaction amount, rub. | Wiring description | A document base |
| 002 | — | 10 000 | Received for safekeeping goods and materials that were found to be defective, non-compliant with quality, assortment and subject to return due to violation of contractual obligations | Invoices TORG-12, 1-T, M-15, certificate of discovery of defects in goods, accounting certificate |
| — | 002 | 10 000 | Inventory items returned to the supplier are written off off-balance sheet | Invoice TORG-12, act of discovery of defects in goods |
| 002 | — | 12 000 | Received for safekeeping of goods and materials, with special conditions for the transfer of ownership, for example, after payment | Invoices TORG-12, 1-T |
| — | 002 | 12 000 | Inventories written off off-balance sheet due to the transfer of ownership to the buyer | Bank statement |
| 002 | — | 15 000 | Goods and materials, paid for but not removed by the buyer, were accepted for safekeeping | Invoice TORG-12 |
| — | 002 | 15 000 | Inventories left by the buyer for safekeeping are written off from off-balance sheet accounting. | Consignment note 1-T |
| 002 | — | 18 000 | Received goods and materials under a storage agreement | Transfer and acceptance certificate MX-1, accounting certificate |
| — | 002 | 18 000 | Return of goods and materials to the owner under a storage agreement | Act MX-3, accounting certificate |
| 002 | — | 20 000 | Inventory and materials were accepted for safekeeping due to the pledgor’s failure to fulfill obligations under the pledge agreement | Pledge agreement, accounting certificate |
| — | 002 | 20 000 | Inventory and materials received under a pledge agreement were sold | Invoice TORG-12 |
Accounting for transactions on account 002 using an example
Romashka LLC shipped products worth RUB 59,000 to the buyer. The item had not been paid for on the date of shipment. According to the contract, ownership passes to the buyer upon payment.
In the buyer’s accounting, we will reflect the received goods on off-balance sheet account 002 with the following entries:
| Account Dt | Kt account | Transaction amount, rub. | Wiring description |
| 002 | — | 50 000 | The goods are accepted for off-balance sheet accounting |
| 19 | 60 | 9 000 | VAT presented by the supplier is reflected |
| On the date of payment: | |||
| 60 | 51 | 59 000 | Payment made to supplier |
| — | 002 | 50 000 | Goods written off balance sheet |
| 41 | 60 | 50 000 | The goods are accepted for balance sheet accounting at the time of transfer of ownership |
| Dt 68/VAT | 19 | 9 000 | Accepted for deduction of VAT presented by the supplier |
Not all cost items appear on the balance sheet. There are special off-balance sheet accounts that display information about valuables that are temporarily in use. They have a three-digit code, appear in correspondence with the main cost items and do not appear in the balance sheet.
Purpose
According to PBU, an off-balance sheet account is used to summarize data on valuables that do not belong to the organization, but are in its use temporarily. These can be leased fixed assets, material assets in storage, in processing, property under leasing operations, etc. Based on such data, a “Certificate of Assets in Off-Balance Accounts” is compiled, which is attached to statistical reporting. An organization can create its form independently, provided that the document contains complete information about its financial position.
Which account is off-balance sheet?
- 001 "Leased OS".
- 002 "Inventory and materials accepted for storage."
- 003 "Materials in processing".
- 004 "Goods accepted for commission."
- 005 "Equipment under installation."
- 006 "Reporting forms".
- 007 "Written off accounts receivable."
- 008 "Received collateral".
- 009 "Issued collateral".
- 010 "OS wear and tear".
- 011 "OS for rent".
Additionally can be used:
- 012 “Intangible assets received for use.”
- 013 “Central Banks received as collateral.”
- 014 “Contingent assets”.
- 015 “Contingent obligations”.
Equipment
Off-balance sheet accounts 001, 004 are used to display the movement of property. Article 001 includes data on objects handed over for use. Fixed assets are accounted for at the cost indicated in the documents (agreement, transfer and acceptance certificate, copies of the card). Correspondence is carried out according to lessors and inventory numbers. Settlements with the client are displayed under article 76: by debit - accrual of rent, by credit - receipt of funds.
Balances of the item "Equipment for installation" are used by contractors to show the movement of property that they have in the assembly stage. The breakdown is carried out by units at the prices specified in the acts. Acceptance of equipment is documented in form No. OS-15. The customer has it listed on account 07: DT08 KT 07. If previously capitalized property is transferred, then an entry is made: DT 01 sub-counter "Installation", KT 01 sub-counter "In stock".
Fixed assets on the off-balance sheet account appear with the contractor. When the equipment arrives, posting DT005 is generated. Installation costs are displayed according to DT20 in correspondence with the corresponding cost items (10 “Materials”, 70 “Calculation of labor costs”, 23 “Auxiliary production”). For work performed, a third party issues an invoice: DT 62 CT 90-1. Upon completion of the work, these amounts are written off by posting DT90-2 KT 20. The cost of the finished object (construction) is formed as follows: DT62 KT90-1. The tax is calculated using standard posting: DT90-3 KT68. How to write off off-balance sheet accounts? They need to be financed. The basis for recording is an application for release of OS for installation. Transferred equipment that was not installed is not included in the volume of capital investments.
Raw materials
Off-balance sheet accounts 002 – 004 are used to display the movement of materials.
The article “Inventory accepted for storage” is used to display the movement of valuables if:
- The company does not want to pay for materials. The paradox of the situation is that ownership transferred to the buyer at the time of transfer of goods and materials. Information that such materials are credited to off-balance sheet accounts must be provided to the seller in writing.
- Inventories were received from suppliers, which, according to the terms of the contract, cannot be spent.
Government institutions on account 002 can indicate unused property that has not yet been written off. Accounting is carried out at prices from acts. Analytics is carried out for all owners, types and storage locations.
Suppliers take into account paid for valuables left in storage, issued with receipts, but not taken out. In this case, the shipment is reflected by posting DT002. Only after the goods are collected can the account be closed. Most often, this cost item is used by companies that accept raw materials for trust storage. They do not receive real property; all transactions are displayed behind the balance sheet. As a result, the organization's net assets turn out to be significantly greater than those indicated in the documents. 
Account 003 reflects data on the movement of customer-supplied raw materials at contract prices. Analytics is carried out by customers and types of materials. Processing costs are taken into account according to DT20. The cost of the products transferred to the seller is reflected by posting DT62 KT90-1. VAT is calculated as follows: DT90-3 KT68.
The article “Goods on commission” is used by commission agent organizations. Accounting is carried out at prices from the act in the context of types of goods and clients.
Off-balance sheet account 006 displays the movement of strict reporting forms - receipts, diplomas, certificates, subscriptions, tickets, coupons, etc. The list of documents is established by the organization. Analytics is carried out by storage location.
Example
The company carries out repair work under two contracts. The first organization sold the materials to the contractor, and the second paid for them. The raw materials were fully used in production. The cost of materials is 430 thousand rubles. (without VAT). The second organization transferred to the first customer-supplied raw materials in the amount of 787 thousand rubles. According to the report, materials worth 236.5 thousand rubles were used for production purposes. These operations will be reflected in the accounting system as follows:
- DT 10-1 KT 60 – 430,000 – capitalized materials.
- DT 20 KT 10-1 – 430,000 – raw materials are included in expenses.
- DT 003 - 787 000 – accounting of customer-supplied raw materials.
- KT 003 – 236,500 – the cost of consumed materials has been written off.
Cash
Off-balance sheet accounting accounts 007 – 009 reflect capital movements. The article “The debt of insolvent debtors is written off” contains data on the amounts attributed to the loss three years after the payment date. For the next five years, they are listed in account 007. After this period, it is impossible to collect the debt, even if the debtor’s financial situation changes. Receipts of payments are recorded by posting DT 51 (52) KT 91-1. Analytics is carried out for each client and debt.
Received (008) and issued (009) security for the fulfillment of obligations are recorded according to the amounts from payment documents and are written off as the debt is repaid. DT displays:
- bonds received/transferred to secure loans;
- bills of exchange used as a guarantee for shipments;
- purchased/sold options and warrants.
All guarantees received in the form of a letter from a guarantor or a deed for the transfer of valuables serve as security for payments. They are accounted for according to payment documents and are recorded in the debit of account 008.
It is worth dwelling on the funds that store owners take from financially responsible persons. Individuals must deposit money before receiving access to goods. These funds can be used or deposited. In the first case we are talking about a loan. The operation is formalized by posting DT 51 CT 66 (67). In the second case, there is a deposit: DT 51 CT 76. These entries are then debited from 008. When an employee leaves, the funds are returned to him. If the relationship was formalized in the form of a loan, then additional interest must be paid.
Writing off the cost of an object
Account 010 is used to display information about the amount of depreciation of housing assets, external improvements, and fixed assets for non-profit organizations. Accrual is made at the end of the year. Upon disposal, amounts are written off to KT 010.
It is important to immediately clarify the difference between depreciation and amortization in the context of this operation. In the first case, fixed assets are accounted for on the balance sheet, and in the second - in an off-balance sheet account. Budgetary and non-profit organizations do not create value. Accordingly, they do not show depreciation on the balance sheet. For them, the cost of the OS is written off completely at the time of purchase. There is no income, and there is also no opportunity to stretch out expenses. In such cases, it is recommended to charge depreciation on the fixed assets once a year to account 010. This operation does not increase costs and does not reduce the base for calculating VAT, but it is beneficial to organizations that pay property tax. The basis for its calculation is the residual value of the asset. It is determined by the following formula:
Balance at the beginning of the year (01) – accrued depreciation (02) – depreciation (010). 
Leasing
The article “Fixed assets in lease” is used if, under the terms of the transaction, the property must be on the balance sheet of the tenant. Accounting is carried out for each object at contract prices. Leasing operations also appear here. The agreement specifies which party should credit the object to account 011. In both cases, the fixed assets are written off upon the return of the object. If the agreement stipulates that the property is accounted for on the lessee’s balance sheet, then the following entry is generated:
- DT08 KT76.
- DT01 KT08 - costs and cost of the received object are written off.
Example
The organization provided grain storage services. The contractual value of the transaction is 100 thousand rubles. The services are valued at 15 thousand rubles, the costs of the custodian are 10 thousand rubles. In the accounting system this operation is reflected as follows:
- DT002 - 100 thousand rubles. - grain accepted for storage.
- DT62 KT90/1 - 15 thousand rubles. - payment for the service has been received.
- DT90/2 KT20 (25, 26) - 10 thousand rubles. - the costs of the custodian are reflected.
- DT51 KT62 - 15 thousand rubles. - revenue is reflected.
- DT90/9 KT99 – 5 thousand rubles. - profit from the operation is identified.
- KT002 - 100 thousand rubles. - grain returned to the client.
Property on off-balance sheet accounts
The process of capitalizing large objects does not raise any questions. Problems begin when it is necessary to register and then write off OS worth up to 3,000 rubles, especially if we are talking about a government institution. In this case, you need to fill out a “Statement of issuance of goods and materials for the needs of the organization”, then all damage is taken into account on account 21. 
Assets that cost more than 3,000 rubles are listed until disposal. It is enough to display the write-off on the CT of the off-balance sheet account. There is no need to create any additional wiring. Book value of objects up to 40 thousand rubles. after commissioning should be zero. For units that are valued between 3-40 thousand rubles, it is necessary to restore the original cost and depreciation.
Write-offs from the off-balance sheet account are carried out by decision of the commission on the basis of an act signed by the owner of the property and the manager. The entry is created for the amount of the original cost. The transfer of objects for use is formalized on the basis of an act by posting to account 21 with a simultaneous change in the responsible person.
Objects worth up to 3,000 rubles are credited to budget off-balance sheet accounts at full price. The exceptions are library collections and real estate. OS is received according to primary documents confirming the commissioning of the unit. Internal movement is reflected by changing the person in charge and/or the storage location.
Violations
Recording valuables in off-balance sheet accounts is usually not a hassle. It is maintained quite simply: receipt, issue or receipt of guarantees is reflected only in debit, and repayment of obligations - in credit. Off-balance sheet accounts do not correspond with each other. But even with such a simple scheme, companies do not pay enough attention to accounting. As a result, tax officials find errors in the documentation and fine organizations.
Art. 15 of the Code of Administrative Offenses of the Russian Federation establishes administrative liability for violating the rules of accounting, within the framework of which a fine of 2000-3000 rubles is imposed. Such violations include distortion of any reporting line by more than 10%. Art. 120 of the Tax Code of the Russian Federation additionally provides for liability for understatement of income items or the value of taxable items.
Commission agreement
With the transfer of goods to the commission agent for sale, the principal does not lose ownership rights. Therefore, such valuables are transferred to off-balance sheet account 004 at the prices specified in the act. At the time of transfer, these figures are written off in full. The problem will arise if the organization reflects such goods on the balance sheet account. The tax authorities may qualify the agreement as an ordinary purchase and sale. If the goods are paid for by the consignor by a third-party supplier, then it will not be possible to prove the legality of the transaction even in court.
Inventory
The correctness of property tax calculation depends on the completeness of the information reflected in account 002. If the inspection reveals that an organization acquired fixed assets and unreasonably capitalized them into an off-balance sheet account, then the taxpayer will have to pay a fine and additional tax. Ownership rights are critical in such transactions. If an enterprise received an OS for rent, free use and capitalized it as 01 instead of 001, negative consequences in the form of inspections and fines will not be long in coming. 
Nuances
Accounting for off-balance sheet accounts of government organizations follows a similar algorithm, but with specific features. Land plots received by the institution for free use are included in the balance sheet at cadastral value. An assessment will have to be carried out only if the object is located outside the Russian Federation. Off-balance sheet accounts in budget accounting display data on forms such as sick leave certificates. When a vehicle is disposed of, spare parts that were listed on 009 must be written off. Receipts (outflows) of funds are reflected in debit 17. Government organizations can write off receivables ahead of schedule if:
- the debtor was liquidated, and this fact is documented;
- The deadline for resuming the debt collection procedure has expired.
Off-balance sheet accounts with inventory items can now also contain information about the movement of valuables that are subject to write-off due to wear and tear or due to the impossibility of further use.
Conclusion
To record values that are in temporary use of the organization and do not belong to it, special off-balance sheet accounts are used. All capitalization transactions are displayed as a debit, and write-offs as a credit. If necessary, you can add off-balance sheet 1C accounts and keep records without violating the law. All cost items and subcontos are already built into the basic version of the program. Standard transactions and reporting are generated using standard documents. Amounts in such accounts are not included in the balance. Therefore, the net assets of leasing companies and organizations that accept large quantities of materials for storage are underestimated.