The system "1C:Enterprise 8. TMS Logistics. Transportation Management" (1C:TMS) comprehensively automates the processes of managing cargo transportation. Focused on organizations engaged in multimodal transportation, delivery within the city and between regions.
1C solutions for freight forwarding companies allow you to optimize route planning, speed up cargo delivery, reduce the time for processing transportation documents, prevent the possibility of inappropriate use of transport, and optimize costs for providing flights.
Automation of transportation and supply chain management
The TMS (Transportation Management Systems) system organizes coordinated and efficient interaction of all participants in the transport logistics management process:
- ensures technical consistency of parameters of different modes of transport in a single transportation chain;
- unifies the technology of cargo transportation, taking into account the specifics of all types of transport involved in the transportation of cargo;
- allows you to build a unified tariff management system throughout the entire supply chain.
1C TMS automates the following tasks of transport logistics and transportation management:
- · building a supply chain that involves various modes of transport - railway, aviation, ocean, sea; motor transport;
- supply chain planning by several departments of the company;
- selection of a cargo transportation contractor for each link in the supply chain;
- choice of type of transportation: groupage (as part of a groupage cargo) or delivery by separate transport
- satellite monitoring of vehicle operation, cargo transportation safety control.
1C TMS functionality for automation of transportation management
Workplaces in the TMS system for automating transportation and logistics management
Depending on the structure of the company, workplaces can be configured in the 1C TMS Logistics Transportation Management 8 program for all employees involved in transportation and logistics management:
- logistics department specialist;
- dispatch service specialist;
- head of the transport department;
- sales manager;
- purchasing manager
TMS subsystems
The TMS system includes subsystems that provide solutions to the following tasks:
- management of regulatory and reference information;
- management of cargo transportation needs;
- management of cargo transportation tasks;
- formation of flights and transportation routes;
- resource management to support flights;
- monitoring the implementation of transport tasks;
- tariff policy management;
- management of employee interactions when solving transport and logistics problems;
- managing employee access to the system;
- generation of analytical reports;
- online monitoring of cargo movement.
All subsystems of “1C Enterprise 8 TMS Logistics. Transportation Management” are interconnected and interact with each other. Together, they provide solutions to all the key tasks of a transport and logistics company or corporate fleet.
TMS subsystems for automation of transportation management
Management of normative and reference information
The subsystem manages information about objects of directories, classifiers, dictionaries, standards, regulations and provisions used in the company. Provides processing and storage of information, allows you to maintain the relevance and uniformity of the following data necessary for operational logistics management:
- nomenclature;
- own organizations;
- contact persons and addresses;
- counterparties (agents, contractors, customers, etc.);
- tariff rules taking into account various parameters of cargo transportation;
- tariff groups;
- currencies and exchange rates;
- cargo classification rules;
- routes;
- system users.
All data is stored in directories of the 1C Enterprise 8 TMS Logistics Transportation Management system.
Manage your freight needs
The subsystem is designed to assess the needs for cargo transportation and control further actions to meet these needs.
The subsystem performs the following functions:
- · registration of transportation needs;
- · control of further processing of the requirement;
- · registration of all actions related to the processing of requirements.
Management of cargo transportation tasks
The subsystem solves the problems of transportation management in 1C:TMS: it allows you to register and control the execution of tasks for the transportation of goods.
Using the subsystem, the user can:
- register all types of cargo transportation tasks - intracity, intercity, interregional, multimodal;
- calculate the planned cost of transportation;
- control the stages of task completion;
- record all actions related to the processing of each task.
Flight formation
The subsystem is designed to form and control the execution of flights. Allows you to create both complete and consolidated flights, including parts of several different cargo transportation tasks into one flight.
Solves the following tasks:
- planning costs for providing flights;
- flight control;
- preparation of transportation documents and printing them.
Managing resources to support flights
The subsystem is designed to manage the selection and assignment of employees and vehicles to complete transportation tasks. This ensures efficient management of transportation processes, taking into account the actual volume of tasks and available resources.
The subsystem allows:
- control the needs for material and technical means required to ensure planned transportation;
- analyze applications for the provision of transport;
- process applications: authorize the allocation of personnel and transport to support the flight or reject the application;
- electronically coordinate requests for vehicles;
- control the execution of flights;
- record the passage of waypoints.
Management of the Company's tariff policy
The subsystem automates pricing management and control of cargo transportation profitability.
Solves the following tasks:
- fixation of principles and methods for determining transportation tariffs;
- fixation of rules for calculating costs for flights;
- recording calculation indicators that are associated with one or two parameters;
- rationing of costs for the provision of services.
Interaction Management
The subsystem is designed to manage communications. Allows you to plan, register, coordinate interaction between employees performing a particular task.
The functionality of the subsystem gives users the opportunity to:
- plan interaction (determine the composition of interaction participants, the information each of them needs to solve the problem, how and when this information will be provided to them);
- distribute information between interaction participants;
- generate reports on the execution of current tasks of interaction participants;
- register the completion of the process (recording and disseminating information about the completion of a stage of work or a task as a whole).
Access Control
The subsystem manages employee access rights to configuration data “1C Enterprise 8 TMS Logistics. Transportation Management”.
Employee access to system objects is configured in accordance with assigned roles, which can be determined based on:
- user position;
- type of user activity;
- local user functions.
Each role has its own set of objects available for viewing and actions on these objects. An employee can be assigned one or several roles. A list of all infobase users and the roles assigned to them is stored in the “Users” directory. It is possible to configure access rights (assigning roles, editing directory elements).
Receiving analytical reports
The subsystem allows you to generate detailed reports on various criteria of activities related to the management of cargo transportation.
Report forms can be customized according to the needs and wishes of employees.
Satellite GPS/GLONASS monitoring and visualization of information on electronic maps
The subsystem allows online monitoring of transport operation, cargo movement, stages of transport tasks, various indicators of equipment performance - location, direction, speed, stops, fuel level, etc.
Allows the user to visualize and track the following indicators on electronic maps:
- geographical addresses;
- geographical zones;
- vehicle routes;
- speed of transport;
- geographic coordinates of the cargo location;
- temperature of the cargo compartment where the cargo is located;
- negative external influences on the cargo (impacts, shocks, falls).
In addition, using the subsystem, you can calculate the distance along a given route and generate reports on the movement of cargo.
Majority transport companies Every day they receive and process a huge number of a wide variety of documents, both created by the organization itself and received from outside.
Transportation of goods is accompanied by a large number of different documents, such as contracts, invoices, invoices, certificates of work performed and others. Moreover, any delays or inaccuracies that arise when working with them directly affect the quality of transport services. And the large volume of document flow, the need to quickly obtain up-to-date information and the presence of geographically remote company divisions make traditional technologies for working with documents ineffective.
For these reasons, electronic document management for transport companies is one of the most effective tools for increasing the efficiency of an organization.
The integration of the electronic document management system allows organizations to implement it into an existing 1C:enterprise program using their IT specialists. At the same time, automation of work with documents allows not only to significantly increase the efficiency of any transport company, but also to automate the organization’s standard business processes in a short time, thereby reducing costs and guaranteeing the delivery of cargo at the right time and place.
Electronic document management for transport companies will help solve the following problems:
Establish document flow between employees, departments, branches
- Automate 95% of typical business processes
- Create an electronic archive of documents
- Build an effective system for monitoring employee performance discipline
- Increase the level of information security
- Increase transparency of document flow
- Will reduce cases of document loss
- Reduces search time
- It will speed up the process of cargo clearance and, as a result, improve the quality of service.
Electronic document management for transport companies allows you to quickly and conveniently solve transport logistics problems. Any employee will be able to have up-to-date information and interact with other departments while simultaneously working with them in the system.
When registering orders, it will be possible to organize transportation according to specified conditions, the same for everyone. All calculations and calculations will be automatically generated according to the rules, tariffs and formulas already specified in the program.
Thanks to easy search, you can easily find a driver, vehicle or customer information using any known criterion.
Electronic system document flow for transport companies built in such a way that it can:
- Notify the client in a timely manner about the existing debt
- Notify about order creation
- Monitor the activities of each employee
- Upload accounting documents for specific orders for a certain period of time
- Automatically issue an invoice for payment
- Upload visual analytical, summary or statistical reports into MS Excel on orders, clients, contractors and thereby enable company management to analyze work for a certain period of time.
However, we should not forget that the introduction of electronic document management for transport companies will allow the employees themselves to quickly and efficiently solve production problems by searching for the necessary information in almost any document to which the employee has access.
Currently, the following programs are suitable for solving the above problems:
- EDMS "Corporate Document Flow"
- 1C: Document flow Corp
- Analytics: Document flow
- 1C: Corporate document management
The capabilities of some software products are described in detail on this site.
We invite you to watch videos about the electronic document management system
On our website you can find videos about the electronic document management system. We invite you to familiarize yourself with the possibilities of document flow based on 1C:Enterprise using real examples of its use..
The videos will be useful to company managers, specialists, consultants and anyone interested in new technologies.
The product "1C:Enterprise 8. Transport logistics, forwarding and vehicle management CORP" is an industry solution designed for managing transport transportation and forwarding services. The configuration functionality allows you to manage transportation orders for both your own and external transport, take into account multimodal transportation, and manage your own fleet.
The solution "1C: Transport logistics, forwarding and vehicle management KORP" allows you to increase the efficiency of transport companies and transport departments of enterprises with various industry specifics:
- Transport and logistics companies;
- Manufacturing companies transporting their own products to delivery points;
- Online stores with delivery.
Transportation order management:
- Accounting for preliminary needs for cargo transportation;
- Registration and formation of orders for the transportation of goods;
- Multimodal transportation management;
- Management of FTL and LTL transportation.
The "Preliminary requirement" document is used to indicate planned transportation, incl. repeating over time:
The Logist's workstation allows you to:
- Perform filtering and grouping of orders;
- Form and work with cargo delivery zones;
- Display on the map the current location of cars, orders, constructed routes;
- Perform manual and automatic distribution of orders among vehicles;
- Provides prompt communications with drivers and clients.
Interaction with involved carriers:
- Transport accounting of involved carriers;
- Transfer of orders for execution and management of flights of involved carriers;
- Organization of tenders among carriers;
- Maintaining carrier tariffs, accounting for mutual settlements.
Integration with mapping services and satellite monitoring systems:
- Online display on the map of the current location of cars, orders, constructed routes;
- OpenStreetMap;
- Ingit.
- Event monitoring and tracking for any period;
- Autograph, Autotracker, SCOUT, Omnicom, Dynafleet, Wialon;
- Load data from intermediate files of any open format using custom processing.
Solving optimization problems:
- Optimization of order distribution and route construction;
- Optimizing the selection of performers to fulfill orders.
Financial Accounting:
The configuration includes functions for recording price lists and tariffs, calculating the cost of transport services provided and received.
The tariff directory has a complex hierarchical structure that allows you to configure various areas of validity of price lists: for counterparties and counterparties’ agreements, for routes, for vehicle models. Tariffs can be set for any production parameter; the program allows you to configure the dependence of the tariff value on the volume of work performed, and set fixed tariffs.
Based on transport documents for an arbitrary period of time, invoices and service statements can be generated with varying degrees of detail (cars, services provided), the formation is carried out in the context of each customer. As an annex to invoices and acts, a register of transport services provided can be formed.
Implemented the calculation of the planned cost of transportation and accounting of actual costs.
Warehouse accounting of goods:
- Accounting for the client’s self-delivery of cargo to the warehouse;
- Accounting for cargo pickups from clients;
- Repacking of cargo in the warehouse;
- Loading of goods from the warehouse.
The subsystem is designed to register complaints received from customers, re-billing these costs to subcontractors who took part in the transportation, and assigning them to own costs.
Accounting for your own vehicles:
The main purpose of the subsystem is to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacement of tires and batteries, record road accidents, control the expiration of documents such as compulsory motor liability insurance policies, medical certificates, driver’s licenses, etc.
The directories “Vehicles”, “Vehicle Models”, “Vehicle Equipment” keep records of all the necessary information:
- Garage and state number;
- Engine number, chassis, body, VIN, color;
- Overall and usable dimensions;
- Own weight and load capacity;
- Number of axles and wheels;
- Engine type and power;
- Type of fuel and fuel consumption rates;
- Norms for undergoing scheduled maintenance;
- Issued documents (MTPL policies, certificates, etc.);
- Installed tires, batteries, first aid kits, walkie-talkies and any other equipment;
- Assigned crew.
A convenient form for the list of vehicles allows you to organize a quick selection of vehicles by column, model and organization.
On numerous tabs in the card you can keep track of the following data:
- documents issued for the car. The program automatically controls the expiration of documents;
- drivers assigned to the vehicle;
- installed equipment and trailers;
- tires, batteries, first aid kits and other additional vehicle equipment;
- plastic cards, etc.
Processing waybills:
The program allows you to write out and process waybills of the following types:
- Time-based truck (form No. 4-P);
- Truck piecework (form No. 4-C);
- Special car (form No. 3 special);
- Intercity car (form No. 4-M);
- Construction machine (ESM1, ESM2, ESM3, ESM7);
- Non-public bus (form No. 6 special);
- Passenger car (form No. 3);
- Waybills for individual entrepreneurs.
The issuance of travel vouchers can be performed in two ways: manual entry of each voucher and automatic batch issuance. The batch issue mode is especially convenient for large enterprises, since it allows you to generate and print waybills within a short period of time with minimal participation from the dispatcher. When a new trip ticket is generated, the remaining fuel in the tanks and vehicle speedometer readings are automatically transferred from the previous trip. After final processing of the waybill, the program calculates such production parameters as time on duty, at work, idle time, mileage with and without cargo, weight of transported cargo, cargo turnover, number of trips and operations, etc. The required generation parameters are configured by users through a special directory. Also, for drivers, the waybills provide for the calculation of wages based on work results.
Accounting for fuel and lubricants:
The subsystem is designed to set fuel consumption rates, record receipt, issue and consumption of fuels and lubricants.
The receipt and issue of fuel and lubricants is documented in the documents “Receipt of goods” and “Refilling of fuel and lubricants”; fuel consumption is calculated in waybills. In case of returning fuel from a vehicle to a warehouse, special documents are provided for draining fuel and lubricants.
The program provides the ability to design the following types of refills:
- From the warehouse, For cash, By plastic card, By coupons, From the supplier.
For cases of refueling using plastic cards, the program implements additional accounting capabilities - downloading data from reports with refueling details and automatic comparison with data entered based on driver receipts. The program delivery includes processing for downloading data on gas stations of the following processing centers:
- Lukoil-Intercard, Avtocard, Sibneft, TNK-Magistral, Gazpromneft.
For other processing centers that are not included in this list, but provide fuel detail reports in electronic form in an open format (DBF, Excel, txt, etc.), with minor modifications, you can also implement automatic loading of this data into the program and their further verification with driver reports.
Fuel consumption is calculated in the waybill when it is processed. Standard consumption is calculated according to consumption standards, which are configured in the "Vehicle Models" directory. All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:
- linear mileage consumption;
- expenses for transport work and changes in own weight;
- heater operating costs;
- special work expenses equipment;
- expense of additional operations;
- engine starting consumption;
- mileage consumption when performing special work;
- consumption when idle with the engine running.
In addition, the program takes into account seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.
Repair accounting:
The subsystem is designed to record orders for repairs and servicing of vehicles, record repairs performed and scheduled maintenance, replace tires and batteries, and additional equipment. The program allows you to keep records of repairs performed both in your own repair area and in third-party car services.
Repair orders are registered with “Preliminary repair order” documents, which indicate the vehicle, the reason for the request, a list of faults and spare parts.
Based on preliminary orders, the program generates repair sheets - documents recording completed repairs, maintenance, replacement of tires and batteries. If repairs are carried out at your own repair zone, the “Repair List” document writes off spare parts from the company’s warehouse, and if repairs are carried out at a third-party car service center, the document indicates the quantity and cost of work performed. If drivers are involved in repairs, the time spent on work will be included in the drivers’ time sheet.
Accounting for tires, batteries and other equipment:
Accounting for tires, batteries, first aid kits, walkie-talkies and other additional equipment is carried out in the context of each vehicle, and tires - also in the context of installation locations. The program “remembers” the installation location and date of installation or replacement of each tire, and automatically takes into account the mileage of each tire currently on the car when processing waybills. Tire wear monitoring reports help you quickly make decisions about the need to replace them.
Accounting for road accidents and driver fines:
The program keeps records of road traffic accidents (RTA). The relevant documents contain the data of the car and driver involved in the accident, a list of other third-party participants in the accident, data from the damage examination and the insurance company. Analytical reports allow you to analyze the causes of accidents, the frequency of drivers involved in accidents, and compare the costs of restoration repairs with the amounts of payments from insurance companies.
Accounting for drivers' output, calculation of management wages:
This subsystem implements two main tasks: recording the output and working hours of drivers and calculating wages based on waybills.
Calculation of drivers' working time is carried out when processing waybills and repair sheets. In addition, it is possible to use special documents to introduce various deviations in the use of working time by drivers. Based on these data, a time sheet is automatically generated - a unified form T-13.
The calculation of accruals for drivers' wages in the program is carried out in various ways:
- At piece rate based on output;
- Percentage of revenue;
- Percentage of other charges;
- Fixed amount;
- Supplement for night hours.
A flexible filter system allows you to configure the effect of tariffs only for certain routes, contractors, vehicle models (for example, if a driver works on one route, the salary will be calculated according to one tariff, and if he switches to another route, the tariff will automatically change). The program provides the ability to combine tariffs into tariff plans, which will be relevant for organizations with a large number of drivers.
Integration with sending servicesSMS-messages:
- Sending short messages to drivers or clients: GSM-INFORN, SMS.RU, SMS CENTER, Beeline, MTS, SMS Services, SMS4B
Configuration 1C: “Cargo Transportation 8 PBR” is designed to automate accounting in motor transport companies that have their own transport, as well as those that attract external carriers.
Advantages of the 1C configuration: “Cargo transportation 8 PBR”:
· There is no need to fill out a lot of unnecessary information, the 1C program is easy to use
· Intuitive functionality
· Reduced time for preparing documents in 1C83, which means timely submission of documents
· Streamlining the work of the forwarder and, as a result, improving customer service
· In module 1C: “Cargo transportation 8 PBR” Detailed reports, which allows managers to monitor all stages of the company’s work
· Quick search for applications: by driver, by car, customer, etc.
· Registration of application statuses
· In 1C: “Cargo transportation 8 PBR” there is the ability to design and print waybills
· The cost of the 1C configuration: “Cargo transportation 8 PBR” is several times lower than analogues
· Allows you to download payment documents received from the client bank
· Possible data exchange with 1C: Accounting 8
· Ability to upload and store various files in the database (scanned versions of documents, written applications, etc.).
· Ability to view the cost of delivery of composite cargo
· In 1C: “Cargo transportation 8 PBR” automated accounting of fuels and lubricants
· Ability to view gross profit report
· In 1С83 Report on fuel consumption
Now let’s talk in detail about the 1C module: “Cargo transportation 8 PBR”.
In the 1C module: “Cargo transportation 8 PBR” based on “1C: Management of a small company 8”, directories “Cars” and “Drivers” were created, containing all the details necessary for work.
The vehicle directory has a vehicle status function; it is automatic; managers immediately see whether a particular vehicle is available, whether it is in service or the vehicle is occupied on another order.
The 1C configuration document Buyer's order, the "Cargo Information" tab reflects the information: vehicle, driver, tonnage, number of pallets, type of packaging, volume, etc. Also, for the convenience of managers, a vehicle selection mechanism has been implemented. The manager enters information about the cargo, such as tonnage, volume, height and width, and is given a list of vehicles that fit these parameters.
The “Routing Sheet” tab displays the address and time of loading and unloading, and contacts. Since one customer can have several loading and unloading locations, such route sheets can be added; the mechanism is implemented using a tabular part.
On the “Cargo Transportation Calculation” tab, the manager can record all the contact details of the carrier and mutual settlements with the driver who traveled on this request. The final rate for the driver is calculated automatically.
The tabular section “Additional payment to the driver” shows all additional expenses that the driver incurred during the trip (fines, hotels, lunch, etc.). The tab is designed as a tabular section.
The document flow tab reflects all relationships with the carrier and the customer in terms of document flow. When the customer received the documents, when he made the payment, etc.
In 1C: “Cargo transportation 8 PBR” there are two external printed forms for the buyer’s order, in one case the company acts as a carrier, in the second case as a customer. The text for the printed forms can be changed in the customer's order.
In module 1C: “Cargo transportation 8 PBR” a circuit of round trips is implemented, i.e. when the vehicle consists of composite loads, where different customers participate in one shipment of the vehicle.
Created in the 1C module separate document “Waybill”, for the generation of documents for cargo escort, fuel and lubricants consumption. The waybill is created on the basis of the “Buyer’s Order” document, the “Routing Sheet” tab corresponds to the order and is filled in automatically from there.
The “Fuel consumption” tab is designed to account for fuel consumption by a car during a trip, it has the following details: fuel, departure balance, return balance, issued, gas station, quantity filled, amount filled, plastic card, departure speedometer, return speedometer.
The document “Waybill” has its own printed form, accessible from the document.
To account for fuel and lubricants, there is a detailed report on fuel and lubricants. The report contains all the necessary data from the documents “Waybill” and “Buyer’s Order”.
There is a detailed gross profit report for the company management. Which shows all costs for orders, total profit, including profit for flights with composite cargo, etc.
For the company’s logistics department, there is a “Transportation Logistics” report, in which you can track how a particular order is fulfilled. What order has been completed, what is the shipment for, who is the customer, who will go and much more. (Driver, route, cargo, etc.)
The configuration includes an external printed report “Document Flow”, which reflects the documents and necessary information for each order: date of payment by the customer, date of payment to the carrier, form of payment, date of submission of documents, etc.
Module 1C: “Cargo transportation 8 PBR” functions only in conjunction with the 1C configuration: Management of a small company rev. 1.6. The module can only be purchased from our company. 1C Management of a small company can also be purchased from us and the software product can be implemented.
If you have any questions, you can contact us in any way convenient for you.
The St. Petersburg Business Solutions company will be glad to see you among its clients!
The main activity of the UralSpetsAvto company (Chaikovsky, Perm region) is the provision of transport services to oil industry enterprises. Its vehicle fleet consists of trucks, cars, buses, as well as specialized vehicles with a total of 150 units. The company today employs about 400 employees. In addition to transportation services, it also provides cleaning and repair of oil wells. Its main customers are Lukoil, Rosneft and Belkamneft.
The company has a holding structure. Each of the companies that are part of the holding kept autonomous records using various software products of the 1C:Enterprise 7.7 software system. It should be noted that the existing level of automation satisfied the accounting needs of each company. At the same time, storing and processing data in unrelated information databases made it difficult to quickly obtain information about the state of the holding as a whole, necessary for its management. There was also no opportunity to obtain management data on the cost of services provided and profitability for the holding as a whole. Regulatory and reference information was not unified; each company maintained its own list of contractors, materials, goods and fixed assets. The formation of a unified cost structure was not ensured.
At some stage, management decided to comprehensively automate the company. In the process of implementing the automation project, it was necessary, first of all, to create a unified information base, unify regulatory and reference information, develop and implement a unified cost structure, and introduce a unified personnel accounting system. The system had to ensure cost accounting by sections and vehicles, management calculation of the cost of services provided and the profitability of the company as a whole, and prompt receipt of the data necessary to analyze its condition. It was also necessary to eliminate the need to re-enter information when registering transactions between holding companies.
It was decided to create an automated system based on the software products “1C: Manufacturing Enterprise Management 8” and “1C: Enterprise 8. Motor Transport Management”. The Balance-Service company (1C:Franchisee, Production Competence Center, Izhevsk) was selected as the contractor for the automation project.
At the beginning of work on the project, specialists from the Balance-Service company carried out a survey of the holding and studied existing business processes. Based on the information received, at the next stage, a mock-up of the information system was created, in which the company’s business processes were modeled. This allowed the customer to get an idea of the future automated system, as well as determine a list of necessary requirements for it. Subsequently, during the implementation of the system, it was configured in accordance with the specifics of the company. User training was also carried out. To quickly put the system into operation, data was transferred to the new system from programs that were used previously.
Currently, all financial and economic activities of the company are recorded in a single information database. In this case, document flow for each legal entity is carried out separately with division of access rights. Separation of rights provides the accountant with access to information only on those companies with which he works.
Business transactions are recorded in the system using documents. Moreover, in accordance with the wishes of the customer, transactions between own companies are reflected only in accounting, while other transactions are reflected in both accounting and management accounting.
To illustrate, let’s look at the features of accounting and management accounting for inventories (MPI). The peculiarities of accounting for inventories include maintaining records in the context of legal entities of the company. In this case, the valuation of reserves is formed separately for each legal entity. Management accounting of inventories is maintained for the company as a whole. At the same time, the cost of inventories remains unchanged when sold between companies within the holding. This allows you to obtain data on real costs in management accounting, without trade margins.
In addition to general documents for accounting and management accounting, the system provides documents that are entered separately for each type of accounting, in particular, “Calculation of cost” and “Calculation of depreciation.”
To record operations with vehicles, the “Vehicle Management” subsystem is used. Their reflection in accounting and management accounting is carried out using a special data translation mechanism.
Currently, the system has been put into commercial operation, 30 jobs have been automated. It is supported by the accounting department, economic planning department, human resources department, motor transport dispatch service, chief mechanic department and taxi driver service.
As a result of the implementation of the automated system, the following results were obtained. Regulatory and reference information is taken into account according to uniform standards for the entire company. The creation of incoming documents from one holding company based on outgoing documents from another company was automated, which simplified data entry and eliminated errors when entering documents into the system. Control over the validity periods of registration documents of drivers and vehicles is ensured. By using time tracking based on waybills, labor intensity is reduced and transparency in calculating drivers' wages is ensured. Control over the consumption of fuels and lubricants has been established. Based on data on production from waybills, the formation of acts on the provision of transport services to clients was ensured, and the formation of a detailed register of work performed for the client was also implemented. As a result of automation of the activities of the personnel service, the processes of generating lists of company personnel and providing certificates to various government agencies have been accelerated. Provision is made for maintaining records of costs and income in the context of centers of financial responsibility of management accounting - self-supporting areas or units of vehicles.
Thus, the automated system ensures that almost all divisions of the company work in a single information space. It allows you to quickly calculate and analyze the cost of services and the financial results of its activities.
As a result of the implementation of the system, management was able to assess the profitability of both an individual self-supporting area and each unit of transport, analyze the cost structure and quickly control costs. Control over materials that are held by financially responsible persons in remote areas ensures their safety. In general, automation made it possible to timely identify bottlenecks in the company’s activities and led to an increase in the quality of management decisions.
It is important to note that the application solution “1C: Manufacturing Enterprise Management 8” has large reserves that allow us to further develop the company’s information system. Thus, UralSpetsAvto’s future plans include the launch of a budgeting subsystem.